Vital Records is a scan, store, and retrieve solution that links birth certificates, death certificates, and other important documents to the Colorado Vital Records System.

Currently, over 99% of the approximately 70,000 annual births in Colorado are registered electronically. Hospitals, birthing centers and midwives access the COVIS system to enter birth data, including demographic and medical data. State and county vital records offices use this birth data to issue birth certificates from the COVIS system. Birth corrections, delayed births, paternities and adoption records are also housed in COVIS.  All Colorado counties are connected to the current COVIS system and have the ability to search and issue birth certificates statewide. Customers order certified copies of birth certificates for various reasons including getting a passport, driver’s license, social security card, and for school enrollment.  In addition to the issuance of a birth certificate, this data is also used to collect, analyze and disseminate de-identified vital statistics on important issues such as infant and maternal mortality, teen pregnancy rate, prenatal care, birth defects, and more.   

Given the percent of birth records registered electronically, paper records are rare. Birth records are maintained electronically and by microfilm as a backup. Counties do not receive hard copy records or have access to microfilmed records; therefore, COVIS is their only mechanism to issue birth certificates. An electronic system is vital for the timely collection of birth data, the statewide issuance of birth certificates, and the collection and reporting of vital statistics. In addition, adoption, paternity, marriage, divorce, civil union, induced termination of pregnancy (ITOP) are all captured, stored, and maintained.

The Colorado Vital Records System is one application that houses all data pertaining to vital events for residents of the State of Colorado.  A Content Services solution supports the system by storing all of these important documents.